One of the primary purposes of a computer network (rather than a room full of unconnected computers,) is to allow sharing and collaboration on files, data, and projects. Another significant benefit is the ability to centrally protect and manage the files and data. Safe-guarding against loss and mis-management is easily accomplished on a network using a file permission system and a back-up software. All files and folders, and databases, and devices (such as printers) that are made available on a computer network a know collectivly as “Shared Resources.” Successful shared resource access allows users to operate as if the shared resource were on their own computer.
Documation has many shared resources, this page will describe the purpose and how to connect to many of them. Each resource has specific permissions and limitations, not all users are able to connect to all resources.
|Share Name||Network path||Role||Letter|
|ListProcesing||Variable Data Jobs Folder||L:\|
|Livejobs||Graphic Desing working Folder||S:\|
|Adminvolume||Administrative and “Home” Folders||T:\|
|Pitstop||'Hot-folders' for Automated Job Processing|
|Jobhistory||Jobfile Archives History|
There are a number of additional shared folders for specialized jobs and purposes. Contact the IT staff if you need further information.
Documation's computer network is a MS Windows based network. Most of the network sharing is done using the smb:// protocol, Apple specific shares are detail in the next section. For Windows computer users the primary network shares are connected for you when you logon. Some less widely used shares can be connected with a drive letter as the automatic ones are, or simply using the UNC path.
To open a folder using the UNC path:
Apple computers running OS X are able to connect to most of the same shares that windows computers can connect to. Because there are some types of files that are unique to Apple (such as older type I fonts) there are some special shares created specifically for the Apple computers. These shares are only accessible with Mac computers, but in most cases the Mac shares are duplicates of other existing shares.
|Share Name||Network Address||Role|
|MacAdminvolume||Administrative and “Home” Folders|
|MacDigital||Digital Jobs working Folder|
|MacListProcesing||Variable Data Jobs Folder|
|MacLiveJobs||Graphic Desing working Folder|
|MacPitstop||'Hot-folders' for Automated Job Processing|
|JobHistory||Jobfile Archives History|
Go > Connect to Serverfrom the Finder menu( ⌘+k ). There may be other methods to connect, however this method is most reliable.
This section is incomplete, but should include basic instructions for connecting to the primary networked printers. Shop, Prepress, and Canon Color copier.
“Cloud Storage” is really only a buzz-word, marketing hype designed to sell you a service. At it's most basic cloud storage is simply a folder that is kept on the internet rather than directly on your computer or a server computer in the building. Cloud storage does offer a variety of conveniences some of which seem very attractive. You may review and assess the value and costs of these services for your own personal files. A simple Google search for Cloud storage pros cons will net you lots of information on the subject, reasons for and against using cloud based services.
You may not utilize any cloud computing services for any Documation internal or Documation client files. Exceptions may be made only with approval from the VP of Operations, the CIO or IT Manager. A draft of the Documation Cloud Computing Policy is being developed (:DRAFT: Cloud Computing Policy :DRAFT:). If you feel cloud storage would solve a problem you are facing with file storage or portability contact your supervisor or the IT staff before using cloud services. Many of Documation's existing network folders can be accessed from the internet using a VPN connection.